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FYE Events Form

From its inception the First Year Experience has provided funds to facilitate Faculty-Student and Class-Community interactions.  These opportunities help to build closer student-faculty connections and can expand the learning environment into the larger college and community surroundings.  To that end, the First-Year Experience will fund both social and academic events for classes, either on or off campus that involve both faculty and students.   Every semester, each FYSE or LC section can request:

  1. One course event that involves food - either at a local restaurant or delivered to campus.
  2. Course events that are tied to the learning objectives of the course - tickets to a performance, historical tours, museum visits, dinners at Faculty homes, etc.

Please review the guidelines below to see what is required for your event and then use the following Google Form to request funding for your event. Please give the FYE office two weeks notice when requesting a course event.

FYE Course Events Application (Google Form)

Please contact FYE (fye@cofc.edu) about facilitating payment for all events. Note: We can no longer reimburse you through Petty Cash on campus. All purchases must use a PCard.

Here are some general guidelines for course event planning.

Food

Food for classes is best used for special occasions – meeting times outside of class (for movies, talks, etc.), receptions for speakers, etc.

ARAMARK must be used for food on campus.  For food during class time or class presentations, events are best if done during the first two-thirds of the semester. Please review the Aramark catering menu before requesting your event.

If going to a restaurant off campus, please make sure you coordinate with FYE to set up the payment. Once we set up the payment, please make sure you receive an itemized recieptTips need to be built into the bill and no alcohol is permitted at FYE-sponsored events.

List of Approved Restaurants for FYE Courses 

*Note - Mellow Mushroom is no longer an approved restaurant* 

  • Aramark Catering
  • Black Bean
  • Black Tap
  • Caviar and Bananas
  • Christophe's
  • D'Allesandro’s Pizza
  • Dell’z Deli
  • Dish and Design Catering
  • Jimmy John’s
  • Juanita Greenberg’s
  • Kickin’ Chicken
  • Kudu
  • Moe’s
  • Minero
  • Nick's BBQ
  • Persimmon Café
  • Santi's
  • Starbucks
  • Sticky Fingers
  • Taco Boy
  • Tasty Thai
  • Verde 

If you want to use a different location please request permission from FYE (fye@cofc.edu) at least two weeks prior to the event.

Our office will do our best to respond to your request within one week of submission.

Travel

To go off campus, all students must sign a travel waiver.  These should be sent to the FYE office, preferably before the event.

Off campus events may take place at any time during the semester, but the purpose should be to supplement discussion with faculty members or other class guests.

The campus now has extensive travel policies associated with the use of personal cars and renting vans.  Plan ahead if you know you will require the use of a rented van for transportation – you will require safety training before you can rent from a company or use College of Charleston vehicles.

Our office will do our best to respond to your request within one week of submission.

Performances

If taking a class to an on- or off-campus performance (play, music), please look up ticket prices, date, and time before filling out the request form.  Please have an accurate head count so tickets can be bought for the correct number (and so the group can be seated together as much as possible). If you are going with your students, include yourself in the count.

Our office will do our best to respond to your request within one week of submission.